Common Mistake #4: Lack of Organization and Layout

Unclear and Illogical Paragraphs

• Disorganized paragraphs can make the letter difficult to follow.

Key Information Not Highlighted

• Failing to emphasize crucial points can lead to important details being overlooked.

Inappropriate Layout

• A poorly structured letter can hinder effective communication.

Tips to Avoid This Mistake:

Plan Your Letter During the 5-Minute Reading Time:

• Create a rough outline:
  • Determine which paragraphs to include.
  • Group related information within paragraphs.
  • Establish the logical sequence of paragraphs.

Maintain a Clear Purpose for Each Paragraph:

• State the letter’s purpose in the introduction.
• Ensure each paragraph is well-organized and contains relevant information.
• Provide clear instructions in the conclusion.

Include All Essential Parts of the Letter:

• Addressing Information
• Date
• Salutation
• Referral Subject Line
• Introductory Paragraph
• Body Paragraphs
• Closing Remarks
• Sign-Off

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